Dear Faculty Members,
In accordance with the university calendar, the final exam period for the spring semester of the academic year 2025 (hereinafter referred to as "this semester") is scheduled from Monday, June 16 to Friday, June 20, 2025. To facilitate the final exam process and student grade submission, the relevant details are as follows. Your cooperation in handling these matters is greatly appreciated:
1.Special Arrangements Due to COVID-19:
Students experiencing complications (moderate to severe symptoms) due to COVID-19 may apply for "Epidemic Isolation Leave" based on the dates specified on their quarantine notice. Please ensure that such absences are not counted as unexcused absences and adopt a flexible approach to final grade assessments.
2.Grade Submission System:
(1) Faculty should log in to the "iNCCU" portal via the NCCU homepage. Select " Campus Web info. portal (NCCU Information System)," followed by "Faculty," and then "Grade Input." Once inside, select the relevant subject to input grades. Before submitting grades, it is recommended to use the feature to notify students of their grades. Submit the grades when no discrepancies are reported by the students.
(2) For courses co-taught by two or more instructors, one instructor should be designated to input the total grades into the system. If individual grading is preferred, please submit a grade report to the Registration Section of the Office of Academic Affairs, specifying the percentage weight of each grading component.
3.Grade Submission Deadlines:
(1) Grades can be submitted starting Monday, June 16, 2025, following the timeline for the course evaluation survey. Faculty may log grades via the university's grading system.
(2) The deadline for grade submission for this semester: for graduating bachelor students is Monday, June 30, 2025; for all other students is Monday, July 14, 2025. Please adhere to this deadline to enable students to review their grades and facilitate ranking procedures.
(3) Per Article 25, Section 4 of the university regulations, if grades are not submitted by the deadline, the Office of Academic Affairs will notify the instructor and inform the department chair to assist with follow-up. Instructors who fail to submit grades within one week of the extended deadline will have their names publicly announced. Please take special note of this policy.
4.Grade Assessment Guidelines:
(1) Except for courses approved by the Academic Affairs Conference to use a Pass/Fail grading system, grades should be submitted using a percentage scale.
(2) Undergraduate students taking undergraduate, master's, or doctoral courses must have their grades submitted by the deadline. The grade "I (Incomplete)" cannot be assigned. However, master's or doctoral students may receive an "I" grade for master's or doctoral courses, provided the final grade is completed no later than the start of the next semester's final exam period.
(3) Inter-university course selection grades for students must be submitted within the deadline and cannot be marked as "I (Incomplete)."
(4) For courses co-taught by two or more instructors or courses for which instructors provide detailed annotations, a hard copy of the grade report will be provided separately.
5.Outstanding "I" Grades from the fall Semester of the Academic Year 2024:
For master's or doctoral courses taken in the spring semester of the academic year 2024 where "I (Incomplete)" grades were previously assigned or grades were not submitted, instructors must complete the grading process by Friday, June 13, 2025.
6.Grade Corrections:
If calculation or entry errors are identified after grade submission, instructors must follow procedures to apply for grade corrections. Corrections must be completed no later than the deadline for the leave of absence in the following semester. For undergraduate grade corrections submitted within one week of the first day of classes in the next semester, the updated grades may be included in the ranking process. However, corrections submitted after the ranking deadline will not affect the current semester's rankings to ensure fairness to other students.
If instructors have any questions regarding the use of the grading system, please contact Ms. Lin Wan-Ting from the Registration Section (ext. 63276).